OUTLINING AND CREATING THE PRESENTATION In Word, type the outline for your presentation as shown in Figure 1. You can apply the outline's heading styles to the outline as you're typing each entry, or you can wait until after you're finished typing to apply the styles to the existing text. 2 FIGURE 1—Note the different heading styles that have been applied to the outline. Apply these same heading styles to your outline using Word's Styles found on the Home tab. World Hunger What Is Hunger? Undernutrition Undernourishment Malnutrition Effects of Hunger on Children Worldwide Locations of Hunger Locations within Countries Rural Areas Slums Causes of Hunger Poverty Disasters Natural Caused by Humans Solutions Fight Poverty Harvest and Store Properly Cooperate Apply Technology How to Contact Us Street Address E-Mail Address Follow the steps listed here to send the Word outline to PowerPoint and save your presentation. 1. Click on the Send to Microsoft PowerPoint button in the Quick Access toolbar on the upper left of your screen. If PowerPoint isn't already running, it will automatically launch when you click to send your document to PowerPoint. 2. Save your PowerPoint document as World Hunger. As shown in Figure 2, each entry that had been formatted with the Heading 1 style became the title of a new slide, each entry formatted as Heading 2 became the first level of text on the slide, and so on. Graded Project 3 FIGURE 2—Note how PowerPoint automatically used Word's heading styles as a guide in outlining the presentation. Applying a Design Template So far, PowerPoint has used a very basic design to outline your presentation. You may now enhance the look of the presentation by applying a more appealing design to the slides. PowerPoint's built-in themes are made for this purpose. Note that the first slide's title is the title of the entire presentation. When applying your design template, you may wish to distinguish the title of your presentation from the smaller titles of the remaining slides. To apply a theme to your presentation, follow the steps listed here. 1. Click the Design tab. The themes will appear below the ribbon (Figure 3). 2. Scroll down to find the Parallax design and apply it to all the slides. 4 Integrated Projects for Presentations FIGURE 3—You can access the themes from the Design tab. Graded Project Adjusting the Title on the First Slide After you've applied the Parallax design template, the first slide should appear as shown in Figure 4. Note that PowerPoint has automatically created a large text box to hold the slide's bulleted text. However, there will be no bulleted text on this slide, since its sole function is to introduce the main title. The title alone should be the focus of this slide. Follow the steps listed here to bring the title of the introductory slide to the forefront. 1. Click on the border around the large text box and delete it. 2. After selecting the title text, enlarge its type size to 60 points. 5 FIGURE 4—After applying the Parallax design, your first slide will look like this. However, the title of this slide needs to be modified to give it more emphasis. Integrated Projects for Presentations 3. Point to the border around the title's text box until the cursor changes to a four-point arrow. Then, click-anddrag the text box to reposition it as shown in Figure 5. Adding Images Your version of the Clip Art gallery may differ somewhat from the one used to create the figures in this booklet. However, if you can't find the same graphics featured in these examples, you should be able to find suitable alternatives. Remember also that you can alter an image's color or size or crop out a piece of the image if you choose to. Now, let's add some clip art to Slides 1, 5, and 7 of your presentation. To add these three pieces of clip art, follow the steps listed here. 1. With Slide 1 displayed in PowerPoint, open the Insert Online Pictures task pane. Look for an image in Clip Art suitable for illustrating the title of your presentation, World Hunger. 2. Click to insert the clip art onto the slide. 6 FIGURE 5—After deleting the bulleted text box, pull the title text box toward the center of the slide as shown here. 3. Resize, reposition, or crop the clip art as appropriate (Figure 6). • Resizing: When an image is selected, handles appear on the image's outer frame. The corner handles let you expand or shrink the image proportionally. The other handles let you compress or elongate the image horizontally or vertically. • Repositioning: When you hover the mouse pointer over the image, the pointer changes to a four-point arrow. Click-and-drag the clip art to reposition it appropriately. • Cropping: You can crop a clip art graphic using the Cropping tool on the Picture toolbar. More information about cropping is available in PowerPoint's Help menu. 4. Click on Slide 5. 5. Look in the Clip Art task pane for an image suitable for illustrating the contents of Slide 5. 6. Click to insert the clip art. Graded Project 7 FIGURE 6—You may wish to use the image of a globe or another image of your choice on your presentation title slide. 7. Resize, reposition, or crop the image appropriately (Figure 7). 8. Click on Slide 7. 9. Find an image suitable for illustrating the contents of Slide 7. 10. Click to insert the clip art. 11. Resize, reposition, or crop the clip art appropriately. In the example shown in Figure 8, the graphic was resized and moved closer to the "Apply Technology" bullet. 12. Save your changes. 8 Integrated Projects for Presentations FIGURE 7—The image of a city skyline was used for this slide. Use this image or find another that's relevant to the theme of the slide. Remember that PowerPoint allows you to resize, reposition, or crop clip art for maximum effect. Graded Project EMBEDDING AND LINKING TO FILES Using embedded files or linking to files created in other programs can sometimes help you in editing and updating a presentation's data. Embedding a Word Table The following steps are guides to embed a Word file containing data about the changing numbers of hungry people and their locations worldwide. 9 FIGURE 8—Use this image or find another that's relevant to the theme of the slide. 1. Launch Word, and create a table similar to the one shown in Figure 9. • Apply the Grid Table 4—Accent 4 table design or a similar design. • Merge the top two cells, change the title to Heading 1, and bold and center it. • Add shading to the next row, change the text to Heading 2, and bold it. 2. Save your Word document as Undernourished People. Now, follow these steps to embed the Word document into your presentation. 1. If it isn't already running, launch PowerPoint and open World Hunger.pptx. 2. Click on Slide 4, "Worldwide Locations of Hunger." 3. Delete the text box that PowerPoint has added to the slide. 10 Integrated Projects for Presentations FIGURE 9—Create a table like this one. 4. Select Object from PowerPoint's Insert tab; then select Create from file in the Insert Object dialog box. 5. Browse until you find the Undernourished People.docx file, and click OK to embed the document in the slide. 6. Resize and reposition the embedded table and heading appropriately, as shown in Figure 10. Graded Project 11 FIGURE 10—Use the sizing handles to fit the "Undernourished People by Regions" table onto the slide. Linking to an Excel Pie Chart Now, let's link to an Excel pie chart to provide some content for the third slide. This chart will show those areas of the world afflicted with the most serious cases of undernourished children, who suffer from a condition known as wasting. First, follow these steps to create the Excel document. 1. Launch Excel and create the worksheet and pie chart shown in Figure 11. 2. Save your Excel file as Wasting. Now, follow these steps to link the pie chart to your presentation. 1. Launch PowerPoint and click on Slide 3, "Effect of Hunger on Children." 2. Switch back to the file named Wasting. 3. Click on the pie chart to select it. 12 Integrated Projects for Presentations FIGURE 11—After typing in the worksheet data, you can use Excel's Chart feature to make a pie chart like the one shown here. 4. Right-click and select Copy. 5. Return to Slide 3 of your PowerPoint file and delete the text box. 6. Using PowerPoint's Edit menu, click on Paste special. Be sure to check the Paste link box before you click OK. 7. Resize the frame for the linked pie chart until the image fits on the slide, as shown in Figure 12. Adding Hyperlinks Follow the steps listed here to create hyperlinks for the bulleted text on the last slide of your presentation. 1. Click on Slide 8 in your presentation. 2. On Slide 8, highlight the first bulleted blurb, "Street Address." 3. Click Hyperlink from the Insert tab. The Insert Hyperlink dialog box appears. Graded Project 13 FIGURE 12—Place the pie chart onto Slide 3 of your presentation. 4. In the Address field, enter the following URL: http://coin.fao.org/cms/do/en/index.html as shown in Figure 13. This is the Internet address for the online listing of the FAO's regional offices. 5. Click OK to insert the hyperlink and close the dialog box. The highlighted text should change color and become underlined, indicating that it's a workable hyperlink. 6. Now highlight the second bulleted blurb, "E-mail Address." 7. Insert your e-mail address as a hyperlink, and close the Insert Hyperlink dialog box. Note in Figure 14 how the address is preceded by "mailto." You need that instruction for the link to function as an e-mail pathway. 14 Integrated Projects for Presentations FIGURE 13—The Insert Hyperlink Dialog Box ADDING NOTES Add the following as notes to the presentation's slides. (Slide 1) World hunger is a serious problem with no easy solutions. Every evening, about 800 million people go to bed hungry. Every day, people worldwide die from hunger or the various problems caused by hunger. (Slide 2) The phrase "world hunger" is often used when referring to a number of conditions: undernutrition, undernourishment, and malnutrition. In undernutrition, the people aren't getting enough nutritious food; in undernourishment, people are getting less food less than their energy requirements; and in malnutrition, the people are eating, but their food isn't providing the correct nutrients. . (Slide 3) Agencies working on solving world hunger often classify the effects of hunger in children as stunting, underweight, and wasting. Wasting is the most serious as it's a sign of chronic undernourishment. Graded Project 15 FIGURE 14—Insert your e-mail address in the E-mail address field of the Insert Hyperlink dialog box. (Slide 4) Most hungry people are in India, China, and other areas of Asia. The sub-Saharan regions of Africa also have a substantial number of hungry. (Slide 5) Hungry people can be found in the rural areas of developing countries as well as in large city slums. Rural people may have their crops wiped out by a disaster, or the people may become displaced and prevented from growing food. Some of these displaced people move to the cities hoping for a better life with more opportunity. Often, they end up in a slum where they still go hungry. (Slide 6) Worldwide, the greatest cause of hunger is poverty. People lack the money to buy food and other necessary provisions. Disasters are related to poverty. They can plunge new communities into poverty and worsen the conditions for anyone already existing at or below the poverty level. Recovery from disasters is nearly impossible without some financial support. Natural disasters include floods, earthquakes, droughts, and so on. Disasters caused by humans are those related to environmental pollution, industrial accidents, and wars. (Slide 7) Finding ways for people to rise above the poverty level is the best solution to the problem of hunger. Also, teaching people to harvest and store food properly can help extend food supplies. Cooperation among people and governments is another part of the global solution. Such cooperation can help prevent artificial disasters and helps in the recovery from natural catastrophes. Finally, science and technology, if properly applied, can provide a more abundant and more consistent food supply. For example, scientists are constantly developing new and improved food-preservation techniques. Progress is also being made in raising plant and animal species that are more robust and produce higher yields than those currently found in typical farms and fields. (Slide 8) Contact us if you would like to be involved. You can use conventional mail or e-mail. Everyone can do something to help fight world hunger. 16 Integrated Projects for Presentations Graded Project SPECIFYING THE SLIDE SHOW TRANSITIONS You now have eight slides to present. From the Slide Sorter view, specify the transition effects you would like placed between the slides using the Animations tab (Figure 15). Experiment with the various transition effects available. You can try different effects by previewing your slide show. SAVING THE PRESENTATION AS A VIDEO At this point, you've essentially completed your presentation. Now you can save it so people can view it as a video on their computer or on a website. Follow these steps to convert your presentation to a video. 1. If it isn't already running, launch the PowerPoint program and open World Hunger.pptx. 2. Click Export from PowerPoint's File menu. 17 FIGURE 15—In this example, the transition effect "Fade," with the Effect Option "Through Black," was selected for all of the slides. You may wish to make additional adjustments, such as adding the "Dissolve" effect to the last slide. Integrated Projects for Presentations 3. Click Create a Video in the left pane and then Create Video in the right, as shown in Figure 16. 4. Keep the default options and click Save. After the video is created, locate and double-click on the file World Hunger (which is an MPEG-4 video) to view your presentation (Figure 17). Feel free to change any of the features of your presentation to better accommodate the way it's displayed. For example, you may want to try adding sounds or altering your transitional effects. Your video plays in a media player, such as Windows Media Player. 18 FIGURE 16—Creating a Video INSPECTING YOUR COMPLETED FILES Congratulations! You're now ready to start integrating Office programs in your own enterprises. In this project, all that's left for you to do is inspect your completed files and send them to the school for grading. Proofread your work. Check your files for errors. Your project grade will be based on the accuracy with which you entered and edited the information. Make sure your final presentation is free of errors, and that you closely followed the instructions. Make any necessary corrections, and save your corrected files. Graded Project 19 FIGURE 17—The video version of your PowerPoint presentation.
